FAQ - Current Scholarship Holders
Are there any scholarships for conference attendance?
Are there any scholarships for research travel?
Can I apply for compassionate leave?
Can I change to part-time and still hold my scholarship?
Can I transfer my scholarship to another University?
Do I receive a payslip?
Does my scholarship provide paid paternity leave?
Does the scholarship end when I submit my thesis for examination?
Does the University provide funds to help me produce my thesis?
How do I apply for an extension to my scholarship?
How do I apply for leave for recreation leave?
How do I apply for leave of absence?
How do I apply for sick leave?
How do I change my bank account details?
How do I claim relocation allowance?
How do I claim travel allowance?
How many hours can I work if I am on a scholarship?
How much can I earn from part time employment in addition to my scholarship?
How much recreation leave am I entitled to?
What if I travelled over by car?
What is the maximum scholarship extension available?
Who do I speak to if I am having problems with my supervisor?
Why haven’t I been paid?
Will I get a group certificate?
Are there any scholarships for conference attendance?
The Alumni Association offers the Mutual Community Postgraduate Travel Grants twice a year, see Mutual Community website for details.
Scholars in receipt of NH & MRC scholarships are eligible to apply for conference funding from the NH & MRC.
The Alumni Association offers the Mutual Community Postgraduate Travel Grants twice a year. See Alumni website for details. See also details of other schemes available on the Scholarships Website as new schemes are advertised as they become available.
Can I apply for compassionate leave?
No, there is no provision for leave for compassionate reasons.
Depending on the type of scholarship held, awards for part-time study are only approved where an applicant is able to demonstrate heavy career commitments or a medical condition that precludes them from studying full-time, and are subject to the approval of the institution. Half-time awards are not available to applicants seeking to undertake paid employment. The annual stipend amount of a part-time award will be reduced approximately by half and becomes taxable.
If you do decide to change to part-time status, you need to complete a Change of Attendance Status form attaching a supporting statement and Tax Declaration form (available from your School Administrator or Australian Post office). If you are applying under medical reasons, you will need to provide supporting documentation from your doctor.
Note: International students on a student visa are not permitted to study part time. Scholarships for international students are for full time studies only.
Can I transfer my scholarship to another University?
If you wish to transfer to another institution and continue to receive your APA, this can only be done if the new institution agrees to its continuation and subject to the new institution having sufficient APA funds available. Scholarships other than APA's are not able to be transferred.
Payslips are available online. You need to log in to Staff Services Online using your username and password. For assistance in using Staff Services Online contact the HR Service Centre by email hrservicecentre@adelaide.edu.au or phone 8313 1111.
Does my scholarship provide paid paternity leave?
No, there is no provision for leave for paid paternity leave.
Does the scholarship end when I submit my thesis for examination?
Yes.
Does the University provide funds to help me produce my thesis?
Thesis allowance is only provided for under Australian Postgraduate Awards, IPRS, ASI and Divisional Scholarships. "Thesis allowance" for scholarships funded through external funding bodies, departments etc is at the discretion of the provider. Contact the Adelaide Graduate Centre if unsure. Please note, time restrictions apply on the claiming of awards. Check the "Conditions of Award" for your scholarship for more information.
How do I apply for an extension to my scholarship?
You need to complete the Application for "Scholarship Extension" from available from Scholarships Forms Page. For details on extension guidelines, please check the "Conditions of Award" for your scholarship also located on the Scholarships forms page.
If you are in receipt of a scholarship funded by your supervisor/department, an email from them to the Adelaide Graduate Centre approving the extension will suffice. All requests for extension should be submitted at least 8 weeks prior to the current expiry date of your award.
How do I apply for leave for recreation leave?
If you are applying for recreation leave for longer than your annual leave entitlement i.e. more than four weeks or for a longer period of time than you may have accrued leave for, you need to complete a "Leave of Absence" form for only the additional time. If you are only applying for your annual entitlement, you do not need to complete a Leave of Absence form.
How do I apply for leave of absence?
You need to complete a "Leave of Absence" form, also available for download from our Policy and Forms webpage.
Note that scholarship payments will be suspended for this period of time.
How do I apply for sick leave?
APA, IPRS, ASI, AGRS and Divisional Scholarship holders may take up to 10 days paid sick leave a year (accruable) within the tenure of their award. These periods of leave are not in addition to the normal duration of the award (ie your scholarship expiry date will not change). For medically substantiated periods of illness lasting longer than 10 working days, candidates may receive up to a total of twelve weeks paid sick leave that is additional to the normal duration of the award (ie your scholarship expiry date will extend in line with the period of sick leave). This latter leave will only be utilised once the accruable sick leave within tenure has been exhausted.
- Periods of sick leave longer than three months may be accessed through the leave of absence provisions. Students must apply to the Graduate Centre for leave of absence when taking any type of paid or unpaid sick leave.
- Periods of illness will not be considered as applicable supporting reasons for extension to a scholarship.
- APA (Industry) awards only provide 10 days per annum paid sick leave within tenure.
How do I change my bank account details?
You need to log in to Staff Services Online using your username and password. It is advisable to keep your old bank account open for about 2 weeks (if possible) just in case the new details cannot be changed in sufficient time for the upcoming pay day. For assistance in using Staff Services Online contact the HR Service Centre by email hrservicecentre@adelaide.edu.au or phone 8313 1111.
How do I claim relocation allowance?
For domestic students, removal expenses may be claimed by completing a "Relocation and Travel Claim" form and attaching your receipts (where provided for under the terms of the scholarship). The form can also be downloaded from the Scholarships Forms Page.
For international students, if you are entitled to an establishment allowance it will be paid into your nominated bank account once your enrolment is processed - you do not need to submit a claim. No other relocation allowance is paid.
How do I claim travel allowance?
For domestic students, benefits will be paid upon production of proof of travel (airline ticket, visa statement, receipt, statutory declaration, etc) where provided for under the terms of the scholarship. Funds can be claimed by completing a "Relocation and Travel Claim" form and attaching your receipts. The form can also be downloaded from the Scholarships Forms Page.
For international students, if you are entitled to an establishment allowance it will be paid into your nominated bank account once your enrolment is processed - you do not need to submit a claim. No other travel allowance is paid.
How many hours can I work if I am on a scholarship?
Scholarship holders are only permitted to work 8 hours per week, Monday to Friday between 9 and 5 pm. International students should also refer to the regulations governing work permit visas, defined by the Department of Immigration and Citizenship (DIAC).
How much can I earn from part time employment in addition to my scholarship?
Provided the employment is undertaken outside of normal working hours (ie 9am – 5pm Monday to Friday) there are no specific guidelines on the amount of money you can earn. However as each person’s circumstances are different, you are advised to seek independent financial advice about your individual situation.
How much recreation leave am I entitled to?
All students are entitled to four weeks’ annual leave.
What if I travelled over by car?
Travel by car, for which a reimbursement of fuel costs can be claimed upon production of original tax receipts, to a maximum of $530. Accommodation and meal costs for the journey are not included. claimed by completing a "Relocation and Travel Claim" form and attaching your receipts. Form can also be downloaded from the Scholarships Forms Page.
What is the maximum scholarship extension available?
Up to six months (for PhD students only).
Who do I speak to if I am having problems with my supervisor?
You should speak with your Postgraduate Co-ordinator in the first instance.
Why haven’t I been paid?
If you are returning from Leave of Absence, check that the Adelaide Graduate Centre has received your "Return from Leave of Absence" form. It is your responsibility to ensure the form is forwarded to the Adelaide Graduate Centre. Keep in mind that submission of forms must be in line with payroll deadlines – this is the Friday of the fortnight before a payday.
If you are a new student, check that your Enrolment form has been lodged with the Adelaide Graduate Centre. If it hasn't, you need to follow this up with your School/Discipline. If it has, check with an Admissions Officer as to whether it has been processed.
Will I get a group certificate?
If you are receiving a non-taxable scholarship you will not receive a group certificate. If you have undertaken any casual work (within scholarship guidelines) you may receive a group certificate. You would need to contact Human Resources for confirmation.
