Induction

New Staff

Welcome to the University of Adelaide

Commencing at a new workplace can be both exciting and a little overwhelming. The transition to the new workplace is made easier and more effective if there is a thorough induction process. It is the responsibility of your supervisor to ensure you receive a comprehensive local induction. There are also the following online training courses that you will need to complete as part of your probation.

The various elements of induction, including the local induction and the online courses, will give you the most important and relevant information to enable you to settle into life on campus as quickly as possible.

Online Training Courses to be completed as part of your probation:

• Corporate Induction
  A short course introducing you to the University of Adelaide and providing you with essential tools, links and information.
• HSW (OHS) Induction
  The HSW Induction provides important information on safety and is recorded to meet statutory  requirements through the online form that is provided via a link at the end of the document.
• Equity & Diversity (EO Online)
  This course provides information on your rights and responsibilities regarding equal opportunity, discrimination and harassment under State and Federal legislation and University policy.
• Fraud Control Induction
  This course introduces the concept of fraud in the context of the University workplace and outlines what University staff should do if fraudulent behaviour is suspected.
• Legal Compliance Induction
  This course introduces the concept of legal compliance in the University context and outlines the resources available to staff to assist in development of their compliance knowledge.
• Online Copyright Course
  The Online Copyright Course is available for all staff. It is part of the required induction for new academic staff Level B and above and professional staff whose role requires an understanding of copyright issues.
• Recordkeeping Induction
  All academic and professional staff create and manage records as part of their work; this course provides you with the information to help you identify University records and understand your recordkeeping responsibilities.

Supervisors/Managers

All Supervisors/Managers with commencing staff are required to use Local Induction Templates to provide new staff with a complete local induction. The Local Induction Templates and forms for the administration of new staff are available under the Resources for Managers and Supervisors section of the Human Resources website.

Local Induction Roles

The following role statements outline the responsibilities of the Faculty/Division Induction Coordinators, the Local Induction Contacts, the supervisors of new staff and Human Resources.

Faculty/Division Induction Coordinators

• Customise the templates to include any specific requirements at the Faculty/Division level.
• Establish a list of Local Induction Contacts for each of your School/Branches in your portfolio.
• Explain the new induction templates that are to be used by the Supervisor when a new staff member commences in their area.
• Email your Local Induction Contacts about the new induction process (suggested wording attached).
• You may be required to provide support to your Local Induction Contacts if they are unsure about customising (at the local level) or any other elements of the templates.

Contacts

Faculty/Division Induction Coordinators can refer you to your Local Induction Contacts to obtain a copy of the Local Induction Templates for your School/Branch.

Local Induction Contacts

• Customise the templates to include any specific requirements at the School/Branch level.
• Contact all staff within your School/Branch advising them of the new local induction templates to use when a new staff member commences.
• Ensure the customised templates are available to all supervisors in your School/Branch (via your website or on a local network drive).

Supervisors

• The Local Induction Contact from your School/Branch will provide you with the Induction Templates (these should be available on a local network drive or website).
• Prepare for your new staff member to commence, following Stage 1 (Before the New Staff Member Commences) to Stage 6 (Finalising Induction) as outlined in the templates.
• Ensure a copy of the local induction template is signed by the incumbent (and Supervisor). Attach this to the Probation form, when received from HR (at end of probationary period). Retain a signed copy of the local induction template for your records.

Human Resources

• The un-customised version of the templates will be on the HR website and will be regularly reviewed and updated.
• Advise the Faculty/Division Induction Coordinators of any changes to the templates.
• Maintain, monitor, review and report on the induction program and completion rates.

Casual, Temp Staff, Contractors and Volunteers

• Induction records are required for the above personnel.
• Casuals are to complete professional or academic templates as applicable.
• Staff returning from extended leave of absence or transferring from another School/Branch can complete the attached template. This can also be used for volunteers.
• Short term staff, eg agency, contractors (other than maintenance/tradepersons), consultants and service providers can complete the attached template.