HR Processing Timelines

HR transactions that are prompted by an action arising in a local area within the University are entered into the HR system as soon as possible after receipt of completed and duly authorised documentation.

The following cut off dates ensure that priority is assigned to documentation that is received on time and in completed form in order that payment associated with that transaction can be facilitated on time.

The following types of transactions are processed according to the following standards:

1. New Appointments – There is no set periodic cut off date for new appointments, but all offers of employment will be generated within 3 working days of receipt of complete appointment documentation (in the form of an Appointment Form or Hit the Ground Running Form and any required attachments) being received in Human Resources.

2. Casual Contracts (Offers of Employment) and Casual Payment Claim Forms (Timesheets) have a fortnightly cut off at 12noon each Tuesday, in order for related payments to be made on the Friday of the following week. The specific dates for this year are available at http://www.adelaide.edu.au/hr/conditions/salary/casdat_2010.html

3. Other transactions that impact on payroll including the following are included in a pay run only where the completed documentation in respect of these transactions reaches Human Resources one fortnight prior to the pay day in which they are to take effect:

Note that processing timelines are subject to change at Easter due to public holidays and at Christmas and the New Year due to the University shut down. These changes will be notified in Inside Adelaide ahead of each of these periods.